Cloud accounts are added to Buttonwood Central so that their billing data can be processed and analysed.

The drop down menu against each account provides the following options:

• View: Drill into an overview of the account
• Edit: Change properties of the account
• Edit Process Invoices From: Change timeframe from which billing data will be processed
• Enable/Disable Invoice Processing: Enable or disable the processing of invoices
• Delete: Remove the account from Buttonwood Central

This article provides details for viewing and analysing cloud expenditure. Refer to the article Managing Insights Accounts for detailed steps available in the drop down menu for managing accounts.

Account Overview

The Overview tab provides a summary of the selected account.

Top Section

This section provides a summary of spending for the account, including:

• Current spend for the invoice period
• Projected spend for the invoice period
• Amount of the last invoice
• Average invoice spend
• Total spend through the life of the account

Middle Section

This section provides a view of the spend history for this account. Use this section to view and identify spikes and troughs in cloud spend.

Where a cloud provider invoices in a non-default currency configured for the Buttonwood tenancy, the exchange rate and converted amount are shown in addition to the invoice amount.

Bottom Section

This section provides a view of the resource make-up of this account.

Account Details

The Details tab provides an overview of the selected account.

Use the Edit drop down menu to manage the account.

Clicking the Edit button against each sub-account allows a friendly nickname to be specified for the sub-account.

Account Authorisation

The Authorisation tab allows access credentials to be re-authorised with the cloud provider to gain access to billing information.

This is required where access keys or passwords have changed, or in some cases, service providers may force periodic expiry of access credentials.

Re-authorising accounts

1. Click Reauthorise
2. On the Edit Account screen, provide the relevant credentials
   Note: This screen will be different depending on the service provider being authorised against - the below shows an AWS example
   
3. Click Save

Account Invoices

The Invoices tab displays details of each invoice which has been processed by Buttonwood Central. It provides a quick view into trends of cloud spend which could be areas for further analysis.

Additional Operations

• Hover over each of the bars to view the invoice amount for the month
  
• Click and drag to select areas of the charts to zoom into
  
• Click on the View button for each invoice to drill further into invoice details

Invoice View

• Overview

Similar to its parent pages, the Invoice Overview page provides an invoice summary and a breakdown of charges - in this case, a daily summary and resource usage.

• Resources

Lists resources captured within the invoice and their total charge for the invoice

• Charges

Lists the invoice line items processed under this invoice with its resource type and description.

• Comparison

  Displays a comparison of charges against the previous month to assist in identifying differences in usage of different services
  

Account Charges

The Charges tab lists invoice line items processed under the selected account.

Additional Operations

• Use the filter toolbox to present only charges that are of interest.
  
• Click Export to extract line items to file

Account Cost Centre Rules

Cost centre rules allow creation of custom mappings which automatically attribute resource costs to cost centres when invoices are processed.

Administrators create mapping rules which match resources based on attributes such as Account Number, Resource ID, or Tag. Resources which match defined rules are automatically allocated to the cost centre specified in the matched rule, ensuring that consumption costs are accurately allocated.

Rules are processed for new resources identified during invoice processing and does not retroactively apply to existing resources.

Creating Cost Centre Rules

1. Click Add
2. On the Add Cost Centre Rule screen, provide the following information:
   • Name: A name for the rule
   • Target Cost Centre: The cost centre to assign invoice charges when this rule is matched
   • Criteria: Click Add Criteria to add as many rule criteria as required
     Note: Criteria at matched on an AND basis
     
3. Click Save
4. Use the arrow buttons to order the rules accordingly
   Note: Rules are evaluated in top-to-bottom order and rule evaluation stops after the first match

Additional Operations

The following operations can also be performed on this screen:

Function	Description
Edit	Edit an existing cost centre rule
Delete	Remove a cost centre rule

Account Tag Rules

Tag Rules allow creation of rules which normalise billing data tags across multiple providers.

Administrators create rules which match a source tag name and value, and translates them into a target tag and value, allowing consistent grouping and reporting of tagged resources.

Rules are processed for new resources identified during invoice processing and does not retroactively apply to existing resources.

Creating Tag Rules

1. Click Add
2. On the Add Tag Rule screen, provide information:
   • Source Tag
     • Tag Name Comparison: Operator type when performing the match, which may be the following:
       
       • Equals
       • Starts With
       • Ends With
       • Contains
       • Regular Expression
     • Tag Name: Name of the tag from the source data
     • Tag Value Comparison: Operator type when performing the match, which may be the following:
       • Equals
       • Starts With
       • Ends With
       • Contains
       • Regular Expression
       • All Values
     • Tag Value: Value of the source tag to match against
     • Ignore Case: Whether the match is case sensitive
   • Target Tag
     • Tag Name: Set value for the matched tag's name
     • Target Value: Set value for the matched tag's value
       
3. Click Create
4. Use the arrow buttons to order the rules accordingly
   Note: Rules are evaluated in top-to-bottom order and rule evaluation stops after the first match

Additional Operations

The following operations can also be performed on this screen:

Function	Description
Edit	Edit an existing tag rule
Delete	Remove a tag rule

Account Notes

The Notes tab can be used to enter comments against the account.

Adding Notes

1. Click Add
2. On the Add Note screen, provide the following information:
   • Importance: The note can be marked as high importance if appropriate - marking a note as high importance will enable a badge against the Notes tab indicating the number of high importance notes
   • Content: Note content in plain text format
     
3. Click Add

Additional Operations

The following operations can also be performed on this screen:

Function	Description
Edit	Edit an existing note
Delete	Remove a note

Account Event Log

The Event Log tab is an informational screen which displays system activity related to the account.